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Terms

Booking deadlines

In case the language courses and /or internship programs are longer than 4 weeks, the application form must be submitted and the program fee shall be paid 8 weeks before starting  the programs. If the Intern wishes to start earlier, thus waiting less than 8 weeks to start the program, the amount of non-refundable deposit increases by 100 euros.

For Interns who have already got a Russian visa and do not require an invitation letter from ProfIntern, the standard booking deadline is also 8 weeks for both short and long-term programs. Depending on the circumstances (e.g. the intern is already located in Russia) in some cases the deadline can be reduced to 4 weeks, but it must be approved by ProfIntern. 

Arrival to the program

The Intern should come to Russia not earlier than 3 days before the internship’s starting date, and leave not later than 3 days after the internship / the Russian language course ends.
Please take into consideration that the date of arrival for the program should be Saturday or Sunday and the departure day should be Saturday. All courses start on Monday. The Russian language course for beginners starts every first Monday of the month. In case of valid reasons (e.g. delayed flight or visa problems) the Intern may arrive on another day. As soon as the impeding condition is resolved, the Agent / Intern must inform ProfIntern to discuss the situation. Changes in the contract can be made only with the approval of ProfIntern.

Minimum age

Interns must be minimum 18 years old. 

Public holidays

ProfIntern and its educational and corporate partners are not operating on the following public holidays: DEC 27 - JAN 1-8; MAY 2, MAY 9, JUN 12, NOV 4. There are no Russian lessons or internships during public holidays, thus we offer a reduced Russian language course fee in case  any course falls on a day-off or a public holiday.

Duration of the program

Maximum 3 months (12 weeks). 
Due to the Russian visa regulations, foreigners can stay in the territory of Russia maximum 90 days in one piece. After leaving the country it is possible to apply for a new visa and enter Russia again. In this case a minimum 2 weeks long internship break will be required for visa procedures. All the additional costs (invitation for second visa, application for visa, transportation and accommodation abroad) have to be covered by an Intern.
Request additional information about long-term programs.

Order of the internship and practice / the Russian language training organization

  • Together with the application form the Intern must send to ProfIntern: 
    • the CV and a motivation letter (in  English and Russian as well);
    • his/ her scanned Passport ;
    • an ID sized Photo;
    • Any further documents requested by the Agent.
  • In the process of filling the application, the Intern indicates three fields of his/her interests for internship with a decrease in the degree of significance. ProfIntern selects the internship according to the list, starting with the first priority and in 90% however it is not guaranteed that the first priority  placement will be selected. After that ProfIntern moves on to the 2nd and 3d placement priorities. Placing for an internship in one of the fields specified in the application form is guaranteed. The Intern has no right to refuse the internship placement, if it covers one of the fields of interest or the goals and objectives of the internship specified in the Intern’s application form.
  • ProfIntern sends the invoice within 15 days from the date of receiving the application form.
  • The list of services ProfIntern shall perform and provide for a certain Intern is determined by the ProfIntern's invoice, drawn up on the basis of the Intern's application form. If internship payment is made by a third  party, the Intern shall indicate that the application is sent with the financial support of that person.
  • Within 45 days from the date of payment of the invoice, ProfIntern selects the most suitable conditions for training and / or the Russian language training and sends the internship program / instruction indicating the name of the company, responsibilites, obligations, living conditions, training (if necessary) and further details.
  • All the internship programs sent to the Intern for further consideration are based on the Intern’s resume, requirements and internship fields given in the Intern’s application form. ProfIntern’s professional background is the guarantee for finding the most suitable internship company and tasks for the Intern, in accordance with the above mentioned documents. Based on our corporate statistics the vast majority of our interns are happy with the offered internship placement right away. In some cases, whenever the Intern has a justified professional reason not to accept the first placement, ProfIntern keeps searching for a better fit.
  • The maximum number of suggestions we can provide the Intern is three.  
  • The Intern is obliged to revise and understand the internship program / training and confirm it by signing and sending back the internship program via e-mail. The Intern is entitled to ask for a change of internship placement maximum twice by specifying the discrepancy between the chosen program and the submitted application form. ProfIntern is not required to search for three companies in advance, and the search for a new placement may require additional time. If the first suggested option corresponds with the application, the Intern shall accept that option and further search is put to a stand.
  • Searching for an internship place upon rejection of the three placement offers can be continued only after an additional payment is sent for ProfIntern's services, according to its invoice. The rejection may happen either by the Intern or the potential host company, but the total number of placement offers is three per ProfIntern payment.
  • In some special cases, at the request of the host company ProfIntern may require the preliminary interview with the Intern which can result in rejection or acceptance for an internship. In case of rejection of the Intern's candidacy after an interview with the host company or denial / avoidance of the interview by the Intern, ProfIntern offers him/her new options for no more than 2 times. The Intern may not require an interview with the company, if it is not initiated by the company.
  • The Intern may ask ProfIntern to start searching internship places upon arrival to the Russian Federation if s/he is preliminary studying the language, exploring the city / local culture, while in the territory of St. Petersburg.
  • After the Intern revised and understood the internship program of the host company ProfIntern starts preparations for reception of the Intern.
  • ProfIntern accompanies the Intern to the company on the first day of the internship, where the  Intern, the host company and ProfIntern discuss the internship tasks and responsibilities.

Payment policies

Program fee shall be paid before the start of the internship / language course based on ProfIntern invoice. Unforeseen and objectively necessary additional expenses for the Agreement execution shall be compensated not later than 5 days from the date of ProfIntern's relevant invoice.

Payment of the invoice may be made by any third party, indicated in the application form.
Non-refundable deposit for the processing of the application is 300 (three hundred) euros. VAT is not charged.

The final price of the program, indicated in the invoice, can be paid with one transaction or can be paid in two parts: 

  1. 300 euros internship placement deposit + the total fee of the Russian language course + one month accommodation. The fee has to be paid before ProfIntern starts organizing the program, as it is a part of the application procedure (8 weeks prior).
  2. Remaining internship placement installment + additional services booked + the accommodation in the invoice has to be paid in 10 working days before your arrival with a bank or PayPal transfer or within 3 working days upon arrival in cash. If the accommodation is not satisfying, clients have to pay for the positive price difference (if any).

Method of payment:

Through bank transfer. The Intern can either make a pre-payment or make the bank transfer of the whole fee. ProfIntern will send the Intern the invoice with the bank account details. All the bank expenses are the responsibility of the Sender. In order to reduce banking commission, ProfIntern may send one invoice for several payments. Please indicate the number of the Invoice (or several invoices) according to which the payment was done!

In cash. The Intern can pay the rest of the Program fee upon arrival within 3 working days.
Paypal. The Intern can also use paypal to trasfer money. The identification number will be provided  in the invoice as well. 

Terms of internship change, cancellation and refund. Disputable matters

The Intern may, within seven days from the start of the internship ask the Agent to change the internship placement if the current company shows negligence, allows any illegal actions, unable to provide the Intern with appropriate internship conditions or the functions expected from the Intern do not correspond with his/her application form and it is not possible to resolve this issue with the management of the host company. Searching for another host company is carried out in this case, in all the internship areas indicated in the application form, but note that it may require additional time.

If there is any question or problem, the Intern shall notify and bring in the Agent as a mediator to resolve the issue. If the mediation process does not reach its objectives, the Agent may, but is not obliged to offer a new internship place. The Agent is not obliged to find a new place to arrange an internship, or any interviews if the Intern does not comply with the rules of the company or the country and is dismissed from the internship for that reason, or experiences emotional stress.

The Intern is entitled to terminate the internship at his/her own discretion (without return of the money paid to ProfIntern) provided a written notice to ProfIntern and the host company on this not less than 10 days in advance.

Course Cancellation Terms and Conditions

  • The 300€ registration fee is generally non-refundable. Other fees may be subjectto refund.
  • In case of an official visa refusal, ProfIntern returns the full amount of actually paid expenses minus the non-refundable deposit. To do this, it is necessary to send ProfIntern the scan of the official rejection provided by the diplomatic services of the Russian Federation. 
  • If ProfIntern is for any reason unable to find a suitable place for an internship, the full amount of payments is returned (except for the non-refundable deposit). In this case, ProfIntern can offer an internship in a company of another sphere, that based on ProfIntern's professional opinion, approximately corresponds to the application form and / or CV of the Intern. The Intern has the right to refuse the proposed variants. In case  the Intern accepts the new placement, the standard procedure of signing the internship program shall proceed.
  • The Intern can postpone the internship start date maximum three months, providing a solid reason (delay in obtaining a visa, family circumstances). The above change is subject to notification of not less than 20 days before the initial due date without any extra charge. The Russian language course can not be postponed in the above manner.
  • The Intern may reject the internship 21 days or more prior to the start date of the internship: in this case all the money paid is refunded, except for the non-refundable deposit.
  • In case  the Intern rejects the internship and / or language course 1-20 days prior to the internship start date, the language course expenses, 4 weeks accommodation and the  non-refundable advance payment  can not be refunded.

Once the Intern started the language course and/or internship

  • Lessons cannot be cancelled or postponed.
  • Internship or volunteering cannot be cancelled or postponed.
  • Refunds are not available.

General rules of interning

Our aim is to create connections and to fulfill professional experiences between the Interns and hosting companies through national and international internships. It is our passion to provide students with professional and relevant top internship placements in order to improve their professional and language skills.

ProfIntern always selects the companies according to the Interns' major, working experience and personal wishes to make the most out of this program.

ProfIntern makes a great deal of strenuous effort to provide solutions for the various needs of Interns as well as partners involved in the preparation and implementation of the programs. According to the registration process, the Intern will sign a contract, which includes the provided services registered in the application form and contains ProfIntern’s obligation towards the Intern. 

All Interns must comply with the following set of requirements during the training and internship programs.

Interns must

  • Make payments timely for all the services, identified in the invoices sent by ProfIntern or Language school,
  • Have a valid health insurance throughout the whole program while being in the territory of the Russian Federation, that provides the Intern with insurance for any  life and health risk with an insurance coverage of at least 30 000 euros,
  • Pay for the flight tickets to and from the chosen country independently and separately,
  • Comply with the migration and local regulations of the Russian Federation during the period of the Program,
  • Indicate complete and accurate information in the application form,
  • Execute faithfully the internship duties by acting as an intern in the company,
  • Keep the training period terms, specified in the application form,
  • Not abort the internship and the Russian language course without a solid reason(sudden, extraordinary and inevitable circumstances)
  • Notify ProfIntern and the Russian language school (if there is such) about any trips outside the host city, as it concerns the visa regulations for foreign citizens staying in the Russian Federation 
  • Reimburse any losses to ProfIntern, as well as the damage cost caused by the Intern’s negligence during the participation in the program,
  • Accept that a suburban location is not a reason to change the accommodation nor internship placement company.

Interns understand and accept that

  • ProfIntern program does not imply long-term employment – it is an internship to help future employment and it is possible to obtain an official job offer (based on mutual satisfaction). Despite giving interns the duties according to his/her major, wishes and skills, and the need for the company, the official reason for being in the company - is the practice of the foreign language in the professional sphere – the intern is not working there. In any case, the certificate of completion will involve the passage of language courses (if booked any) and an internship in a company,
  • Interns will not get paid for the internship, it strives for educational goals and offers the opportunity to gain professional and language experience.
  • The duties during the internship are fully dependent on the Interns' education,qualifications, experience and language proficiency. The objectives set out in the internship program may be supplemented or amended by the company in accordance with the needs and current projects of the company.
  • Internship requirements and workloads are different, but interns will be involved in a real working process or will be given an independent project.
  • Any corporate duty might include some routine activities, such as information recording or phone calls.
  • The selection of the internship placement can not depend on parameters given by the Intern, such as company name, location, size, belonging to certain holders (domestic or foreign).
  • The Intern cannot refuse a position that matches one of the preferred areas. The 3 preferred priorities are interchangeable for ProfIntern, any successful match of these 3 must be accepted by the Intern.
  • ProfIntern has the right to cancel or change the internship placement or working position in a particular company, if the candidate's knowledge of the language does not reach the expected level upon completion of the language course.
  • All disputes between the Parties arising from this Agreement or in connection therewith shall be considered by an authorized court of the country of the Agent in accordance with the legislation of the Russian Federation.

Internship requirements (on-site)

Scope and regime of work and responsibilities
The intern determines desired working hours and days, depending on the program schedule, which has to be approved by the compnay. 
The company determines work description and the internship environment in the office. Experience and communication skills of the Intern will determine the type of internship tasks and responsibility. Working time and tasks are specified in the Internship program, which is signed between ProfIntern and the chosen company, and provided to the intern.

Punctuality and attendance
Absence at the internship company needs to be agreed with the company or ProfIntern in advance. Information on absence due to illness must be reported to the Company and ProfIntern immediately. 

Dress code
The intern shall comply with the dress code established in the host company.

Privacy
The Intern shall not disclose to third parties the information and documents indicated as confidential.

Abuse of the Company and / or accommodation property
The Intern shall compensate the caused damage, related to the damage and / or loss of property in the host company.

Management
Interns must perform all the given tasks to the best of their abilities and knowledge.

Certificate of completion
An intern will receive the Certificate of completion after the internship is accomplished. The document of the internship completion is issued by ProfIntern if the host company cannot provide the intern with the Certificate.

Responsibility
ProfIntern shall not be held responsible for any damage caused by  the Intern during the period of the Program in the host company, nor at the accommodation, where damage may be of any nature. Interns must take full responsibility for their acts, even if they contribute to the company teamwork as an intern

Period of notice for the internship termination
Early termination of the Contract by a party shall be indicated in the written form with a minimum 10 days notice to ProfIntern and to the hosting company. Failure to comply with the indicated conditions makes the agreement with ProfIntern invalid.

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